Please prepare a Cover Page using this template and append it to your pdf file before uploading.
As author of the paper, you retain all copyrights. It is recommended that you include a copyright statement at the bottom of the cover page, e.g.
Copyright 2023 by [author(s)]. All rights reserved. Readers may make verbatim copies of this document for non-commercial purposes by any means, provided this copyright notice appears on all such copies.
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Monday Posters
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| Poster Setup: | Sunday, July 23 Monday, July 24 |
9:00 am – 4:00 pm 7:00 am – 8:00 am |
| Poster Reception: | Monday, July 24 | 4:15 pm – 5:30 pm |
| Poster Take Down: | Monday, July 24 | 5:30 pm – 6:30 pm |
| Poster Hours: | Monday, July 24 | 8:00 am – 5:30 pm |
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Tuesday Posters
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| Poster Setup: | Tuesday, July 25 | 7:00 am – 8:00 am |
| Poster Reception: | Tuesday, July 25 | 11:30 am - 1:00 pm |
| Poster Take Down: | Tuesday, July 25 | 4:30 pm - 5:15 pm |
| Poster Hours: | Tuesday, July 25 | 8:00 am - 4:30 pm |
All Monday posters must be removed by 5:30 pm on Monday.
Any posters not removed will be taken down so Tuesday poster presenters can setup.
Preparing Your Shipment: FedEx Office is committed to providing you with an outstanding experience during your stay. All guest and event packages being shipped to the property must follow the address label standards (illustrated below) to prevent package routing delays. Please schedule your shipment(s) to arrive four days prior to the event start date to avoid additional storage fees. Use the name of the recipient who will be on-site to receive and sign for the package(s). Please do not address shipments using property employee names, unless the items are specifically for their use (e.g., hotel specifications, rooming lists, or signed documents); this includes arranging for deliveries to all areas on the property.
If a package has not been picked up by the recipient and no contact information is provided, the package will be returned to the sender, who will be responsible for all additional shipping fees. For more information on package retention, the Return to Sender process, or to schedule package deliveries, please contact the FedEx Office Business Center at 202.783.8412. Package deliveries should only be scheduled after the recipient has completed the check-in process.
| FedEx Office Business Center Marriott Marquis Washington DC 901 Massachusetts Ave. NW Washington, DC 20001 Phone: 202.783.8412 Fax: 202.783.8415 Email: usa5656@fedex.com |
Operating Hours Mon – Fri: 7:00am - 7:00pm Saturday: 8:00am - 5:00pm Sunday: 8:00am - 5:00pm |
Shipment with Special Requirements: Attendees and Exhibitors are encouraged to contact FedEx Office in advance of shipping their items to
Marriott Marquis Washington DC with any specific questions. If you have any special needs (e.g., refrigeration requirements, after hours delivery requests, or changes to your meeting dates or rooms), please work directly with your Event Manager, who will communicate these needs to FedEx Office in advance of your event.
On-site Package Delivery: In most cases, FedEx Office will complete delivery or pickup of packages within the conference and meeting rooms, lobby area and guest suites of Marriott Marquis Washington DC, but please consult with a FedEx Office team member for specific delivery limitations that may exist. In cases where a drayage company or a meeting decorator is used, FedEx Office team members will work closely with those vendors for proper package routing and release items directly to those vendors if they are on the property when the shipments arrive. Any decorator or drayage packages requiring overnight storage by FedEx Office will be assessed a handling fee. If your meeting /event is being handled by a drayage company or decorator, please ensure your shipments are being sent directly to the drayage company’s or decorator’s specified address. Items that require extra handling, such as pallet/crate breakdown or build up, multiple pickup or delivery points, or collecting or disposing of packaging materials, will be assessed an additional fee of $70.00 per hour with a minimum of $35.00 for 30 minutes. This fee will be assessed for each FedEx Office team member dedicated to perform these additional services. Please note that FedEx Office team members cannot lend out any moving equipment, which includes pallet jacks, dollies, and flatbed carts.
When submitting your paper to the abstract system you will need to select a subject code. The subject code you select is the category your paper will be grouped in when being reviewed. If accepted, sessions are comprised of abstracts with the same subject codes. To assist you with selecting a subject code the Organizing Committee created keywords for each of the subject codes. We recommend you refer to the keywords for subject codes to help you determine the subject code for your submission.
AAEA will upload your poster to AgEcon after this deadline. For any questions regarding this process, please contact us at info@aaea.org.
To help you develop your poster, we have provided a few suggestions below. This is meant as a general overview to get you started.
Size
The maximum poster size is 4 feet high by 8 feet long, minus a 1-inch margin. Your actual poster may be smaller. Pushpins will be provided for you to hang your poster.
Content
Replace text with graphical elements as much as possible (e.g., photographs or maps of study's location, other visual aids to convey key results), but do not forget your complete contact information. Consider including a photograph of the presenting author.
Layout
Clearly indicate your key message. Avoid clutter and unnecessary detail. Don't fight the reader's gravity-pull from top to bottom and left to right. Remember graphical elements, such as balance, symmetry, rhythm, repetition, and change.
Aesthetics
Any text in your poster should be readable from 6 feet away, including text in figures. This means no text should be smaller than a 20-point font. The title should be much larger and readable from a distance (12 feet or more).
Use fonts without serif, but bold. Use dark letters on light backgrounds. Use color carefully; very bright colors can easily fatigue the reader. Stick to a theme of 2-3 colors.
Below you will find a few posters that were displayed at the 2013 Joint Annual Meeting. They are all great examples of how to communicate information in an effective and visually interesting way.
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